You can add meeting types to your booking page to allow your clients to choose what appointment they want to book with you.

🗓️ Create and edit meeting types

Create a meeting type

To create and configure a meeting type:

1. Go to Meetings.
2. Click Create meeting type.
3. Select the type of host you want for your meeting:
   • with 1 host: the meetings are always booked with the user who creates the meeting type.
   • with 1 rotating host (round robin): select the hosts for this meeting type and click Continue.
4. Configure your meeting type depending on the type of host you chose:
   with 1 host with 1 rotating host (round robin)

   Step 1: What meeting do you want to propose?

   Give some details about the new meeting type you want to create. All this information appears on your booking page.

   

   1. Give a name to your meeting type.
   2. Select a communication tool or location:
      • Video call
        Choose between with Brevo, with Zoom, with Google Meet, or with an external tool. Zoom and Google Meet need to be activated before you can use them. To learn more, check our dedicated article Use Brevo, Zoom or Google Meet as a video call tool.
      • Phone call
        Your client will fill in their phone number on the booking page, allowing you to call them at the time of the meeting.
      • In-person
        You can toggle Use address for in-person meeting to show the location of the meeting on your booking page.
   3. Optional: Give a short description of your meeting type.
   4. Select a duration.
   5. Toggle Show on the main booking page to show the meeting type on your booking page.
   6. Optional: Toggle Charge for this meeting and show price, then enter a price, if you want to charge your clients for this meeting type. To learn more, check our dedicated article Charge your meetings and collect payments.

   Step 2: When are you available?

   Define your availability for this meeting type. You can use your default availability or configure a specific one for this meeting type. You can choose the days, start and end time, but also add or delete availabilities. To learn more, check our dedicated article Manage your availability for meetings.

   

   Step 3: Configure the time slots, reminders, and link

   

   1. Select a Start time increment
      Define the interval between the start time of the slots people can book. Example: If you are available from 9:00 AM onwards, a 30 min start time interval creates meeting slots at 9:00 AM, 9:30 AM, and so on.
   2. Select a break time between meetings.
   3. Optional: Toggle to send reminders before the meeting. You can choose how long before the meeting the reminder will be sent, and even choose to send multiple reminders. To learn more, check our dedicated article Send meeting reminders to you and your clients.
   4. Customize the end of the meeting type link. By default, it's the name of the meeting type.
   5. Optional: Redirect people who booked a meeting to a specific page such as a thank you page.
   6. Optional: Record the video call. You can choose between getting the audio and video recordings separately in MKA/MKV format or together in MP4 format.

   Step 4: Ask questions to the participants?

   Click Add a question if you want to learn more about the people you will meet. No need to ask for their contact details, we'll do it for you. You can add up to 15 questions. To delete a question, click the bin icon. You can toggle off Answer required to make the question optional for your clients.

   

   ❗️ Important

   Since booking pages are specific to each user, round-robin meetings do not appear on the main booking page. They can only be shared as a meeting type. To learn more, check our dedicated article Share your booking page or meeting types with your clients.

   Step 1: What meeting do you want to propose?

   Give some details about the new meeting type you want to create. All this information appears on your booking page.

   

   1. Give a name to your meeting type.
   2. Optional: Give a short description of your meeting type.
   3. Select a duration.

   Step 2: Choose the hosts and location

   Choose the communication tool or location and hosts for your meeting type:

   

   1. Select a communication tool or location:
      • Video call
        Choose between with Brevo, with Zoom, with Google Meet, or with an external tool. Zoom and Google Meet need to be activated by each host before you can use them. To learn more, check our dedicated article Use Brevo, Zoom or Google Meet as a video call tool.
      • Phone call
        Your client will fill in their phone number on the booking page, allowing you to call them at the time of the meeting.
      • In-person
        You can toggle Use address for in-person meeting to show the location of the meeting on your booking page.
   2. Select the hosts for this meeting type.
      When a meeting is scheduled, it will be booked with the available host. If there are multiple hosts available, the booking will be made with the host who has the least number of meetings scheduled for that week. In case multiple hosts have the same number of meetings, the host will be selected randomly.

   Step 3: When are you available?

   Round-robin meeting types will be scheduled based on each host's default availability. The availability date range for the meeting type will combine each host's availability date range.

   ➡️  For example

   Let's say there are 2 hosts for this meeting type. The first host's availability date range starts now and ends in 1 week. The second host's availability date range starts 2 days from now and ends in 4 weeks. This means the meeting type can be booked from now until 4 weeks from now.

   To learn more, check our dedicated article Manage your availability for meetings.

   Step 4: Configure the time slots, reminders, and link

   

   1. Select a Start time increment
      Define the interval between the start time of the slots people can book. Example: If you are available from 9:00 AM onwards, a 30 min start time interval creates meeting slots at 9:00 AM, 9:30 AM, and so on.
   2. Select a break time between meetings.
   3. Optional: Toggle to send reminders before the meeting. You can choose how long before the meeting the reminder will be sent, and even choose to send multiple reminders. To learn more, check our dedicated article Send meeting reminders to you and your clients.
   4. Customize the end of the meeting type link. By default, it's the name of the meeting type.
   5. Optional: Redirect people who booked a meeting to a specific page such as a thank you page.
   6. Optional: Record the video call. You can choose between getting the audio and video recordings separately in MKA/MKV format or together in MP4 format.

   Step 5: Ask questions to the participants?

   Click Add a question if you want to learn more about the people you will meet. No need to ask for their contact details, we'll do it for you. You can add up to 15 questions. To delete a question, click the bin icon. You can toggle off Answer required to make the question optional for your clients.

   

5. Click Save meeting type.

Edit a meeting type

To edit a meeting type:

1. Go to Meetings.
2. Click the meeting type you want to edit.

Editing works the same as creating a meeting type.

🗑️ Hide or delete a meeting type on your booking page

You may want to hide some meeting types depending on the services you offer at that time or delete the meeting types you no longer offer.

⏭️ What's next?

• Customize your booking page
• Join and manage your planned meetings
• Send meeting reminders to you and your clients
• Charge your meetings and collect payments
• Manage your availability for meetings

🤔 Have a question?

If you have a question, feel free to contact our support team by creating a ticket from your account. If you don't have an account yet, you can contact us here.